How Do I Format a Document? (How To Publish a Book #1) | Author Denise Grover Swank How Do I Format a Document? (How To Publish a Book #1) | Author Denise Grover Swank
Denise Grover Swank

How Do I Format a Document? (How To Publish a Book #1)

I get tons of emails and Facebook messages and people in person asking me “How do I publish a book?”

There is no easy answer to this and honestly, I find myself answering the same questions over and over again. I decided it would be easiest for all of us if I sporadically made “how to” posts.

Now, from the title of this post, you’re probably all excited and thinking I’m going to teach you how to format your eBooks and print books. Uh, no. You have to walk before you can run, and believe it or not, the very few times I read for newbie writers, most have no idea how to format their documents. So we’re starting there.

First of all, there are multiple formats you can use to write a book. Word, Scrivener, writing by hand… For this post, I’m going to presume you’ve written or are writing you book in Word. That’s how I do it.

The very first thing I do is change my font to Times New Roman and font size 12.


Next, I change my paragraph information. Word automatically puts your text single space with a 10pt space between paragraphs. You do NOT want this. Make you paragraphs left justified, 0.5″ indent, double space, with no spacing between paragraphs.

paragraph set up

If you aren’t sure where the paragraph option is, check your top tool bar. You’ll find it in the middle. (You might need to click on the picture to make it bigger.)

tool bar in word

Another thing I do right away is insert the title of my manuscript, my name, and the page numbers in the header. You can use any header you want, but most industry professionals like for your information to be on the right so I use a template header in Word that has all of this information.

Header info

So how do you get that information in there? Go to “Insert”, click on “Header” and scroll down until you find the header type I used. (Again, feel free to use your own, this is the one I use.)

setting up header

Okay! Now your document is set up and you’re ready to write a book! Don’t let that blinking cursor intimidate you!

Next in this series will be about critique partners and beta readers. If you don’t think you need them, you’re fooling yourself.

Categories: General
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